Privacy

Butler Snow LLP (“Butler Snow”) is committed to protecting your privacy and keeping your information safe. This Privacy Notice (“Notice”) describes how Butler Snow handles and protects your Personal Information, our purposes for collecting Personal Information and the rights you have over it. If you have questions about this Notice or our practices, please contact us at privacyofficer@butlersnow.com.

This Notice applies to individuals that reside in the United States. For individuals that reside in the European Union and the United Kingdom, please refer to our GDPR Notice.

This Notice applies to Butler Snow websites, including all subdomains that link to this Notice (“Sites”). For the purpose of this Notice, “Personal Information” means any information that identifies, relates to, or can reasonably be linked to an identified or identifiable individual, as defined by applicable law. By using our Sites, you acknowledge this Notice and agree to our Terms of Use (“Terms”).

Butler Snow only collects Personal Information that is relevant and reasonably necessary for us to provide our services to you. The chart below shows what types of Personal Information we collect, the purpose for the collection, and from whom we have collected.

The categories of Personal Information we collect about you depends on how you interact with our firm.

Clients: Individuals who currently use or have used our services.

Prospects: Individuals who visit our websites, attend events or otherwise interact with Butler Snow marketing, social, and networking events; digital ads and content; emails; or other communications under our control.

Employment Candidates: Individuals interacting with our Sites for the purpose of exploring or obtaining employment with Butler Snow.

Alumni: Individuals previously employed with Butler Snow.

Website Visitors: Individuals who visit our website and do not fall into any of the other interaction types listed above and about whom we may collect information through tracking technologies, site analytics tools, or information they may include in a webform.

Chart: Categories of Personal Information Collected

Other Uses of Personal Information

Butler Snow collects Personal Information where we have identified a business purpose for the collection and we strive to collect information that is proportionate, relevant, and necessary for that purpose. In addition to the business purposes above, we also process Personal Information to:

• Ensure security and integrity:
  • Detect, prevent, and investigate illegal activity; security vulnerabilities; and fraud.
  • Debug to identify and repair errors that impair existing intended functionality.
• Responding to interactions you initiate with us.
• Perform quality assurance on our services.
• Comply with applicable laws and regulations.
• Enforce our terms, agreements, or policies.
• Any other purpose with your consent.

Information That You Provide to Us

As you interact with our Firm/Company, we collect Personal Information that you share directly with us. This includes any information you provide via webforms, email, phone calls, text messages and any other way you choose to communicate with us.

Information Collected Automatically

Like many businesses, we and our service providers automatically collect information about how and when you interact with our Sites (“Usage Information”), including via cookies and other tracking technologies (see Use of Cookies and Other Tracking Technologies section below). This Usage Information may be stored on and/or accessed from your device whenever you visit or interact with our Sites. Usage Information includes:

• Your IP address, IDFA, Android/Google Advertising ID, IMEI, or another unique identifier.
• Your device functionality (including browser, browser language, settings and behavior, operating system, hardware, mobile network information).
• Referring and exit web pages and URLs.
• The areas within the Sites that you visit and your activities there, including remembering you and your preferences;
• Your device location or other location information, including the zip code, state or country from which you accessed the Sites;
• Your device characteristics (such as device type (computer vs. mobile) and ID, operating system, hardware).
• Certain other device data, including the time of day you visit our Sites or other information used to provide analytics or other usage information.
• Information about your engagement with our emails.
• Statistical information about how both unregistered and registered users, collectively, use the Sites.
• Location information, if you are using location-based services and have enabled location features on your device.

Information Collected from Third Parties

We collect information from vendors, service providers, contractors, and third parties. For example, we may obtain information from our analytics providers about your use of our Sites or other information that can help us better communicate our services to you. For more information, please see the chart above, Categories of Personal Information Collected.

Information We Infer

We derive information or draw inferences about you based on the Personal Information we collect about you. For example, based on your browsing or subscriptions, we may infer your interest in particular legal topics, services, webinars, or newsletters.

We use cookies, pixels and other tracking technologies (“Tracking Technologies”) to recognize your browser or device, learn more about your interests and deliver our Sites and services to you. Tracking Technologies may set, change or modify settings or configurations on your device.

We may use the following types of cookies:

• Strictly necessary cookies. These cookies are essential for you to browse the Sites and use its features, such as accessing secure areas of the Sites.
• Functionality cookies. Also known as “preference cookies,” these cookies allow the Sites to remember choices you have made in the past, like what language you prefer, or what your user name and password are so you can automatically log in.
• Analytics cookies. Also known as “performance cookies,” these cookies collect information about how you use a website, like which pages you visited and which links you clicked on. Their purpose is to improve website functions. This includes cookies from third-party analytics services if the cookies are for the exclusive use of the owner of the website visited.
• Advertising cookies. These cookies track your online activity and collect information about your online activities over time and across different websites or online services to help advertisers deliver more relevant advertising or to limit how many times you see an ad. These cookies can share that information with other organizations or advertisers.

The Sites may contain links to other websites. Butler Snow is not responsible for the privacy practices of such other websites. None of the links on the Sites should be deemed to imply that Butler Snow endorses or has any affiliation with the links. To learn about the ways these other sites handle your Personal Information please read their respective privacy notices.

Controlling Cookies

You can opt out of non-essential cookies by enabling an opt-out preference signal on your browser or opting-out of cookies in our Sites’ cookie preference centers.

You can control the use of cookies on most web browsers.  Use the links below to modify your web browser’s settings on the most popular browsers:

• Apple Safari
• Google Chrome
• Microsoft Edge
• Mozilla Firefox

You can opt out of Google Ads Remarketing here.

You can opt out of Facebook Pixel tracking here.

You can block Google Analytics from accessing your online activity with a browser add-on here.

Learn more about cookies and similar technologies or to opt out of targeted advertising cookies here. More resources are also available from the Digital Advertising Alliance or the Network Advertising Initiative. We do not control these opt-out links or whether any organization chooses to participate in these opt-out programs.

Note that if you turn cookies off, you may not be able to benefit from the full functionality of our Sites. Please note that even if you exercise the opt-out choices above, you may continue to receive advertisements, for example, ads based on the website you are viewing (e.g., contextually based ads), or ads that are not targeted at you and may be less relevant.

To the extent permitted by law, certain Personal Information about you may be disclosed in the following situations.

Chart: Categories of Personal Information Disclosed

Services Providers

We share your Personal Information with our third-party service providers who provide services such as website hosting, data analysis, information technology, customer service, email delivery, online advertising, auditing, event planning and other services.

Third Party Advertising

We share information about your use of our Sites and services, and your interaction with our ads on other websites with our advertising partners to provide you with targeted advertisements or marketing communications we believe may be of interest to you. We collect and share some of this information directly with our advertising partners, and in some cases with cookies or other technologies (which you may consent to, depending on your location).

For more information about how targeted advertising works, visit the Network Advertising Initiative’s educational page here.

You can opt out of targeted advertising by visiting the following:

• Meta/facebook
• Google
• Bing
• Twitter/X
• LinkedIn

Other

We may also share Personal Information in the following circumstances:

• As part of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets, or stock (including in bankruptcy or similar proceedings).
• Where required to do so by law or in the good faith belief that such action is appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities, including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.
• For any other purpose with your permission or as directed by you.
• Where the information is aggregate information that does not identify or otherwise relate to an individual unless we are prohibited from doing so under applicable law.

Automated decision-making refers to a decision that is taken solely on the basis of automated processing of your Personal Information. We do not use automated decision-making.

Butler Snow will retain your Personal Information only for as long as is necessary for the purposes it was collected as explained in this Notice or as legally obligated.

Our Sites are not intended for use by children under the age of 16. We do not request, or knowingly collect, any personally identifiable information from children under the age of 16. If you are the parent or guardian of a child under 16 who you believe has provided their information to us, please contact us using the information in the Contact Us section below to request the deletion of that information.

This Privacy Notice is not intended for visitors outside of the United States. If you are visiting the Sites from the European Union and the United Kingdom, please refer to our GDPR Notice. If you are visiting the Sites from a location outside of the US, EU, or UK, your Personal Information will be maintained on web servers and systems located within the US. The data protection laws in the US may differ from those of the country in which you are located, and your information may be subject to access requests from governments, courts, or law enforcement in the US according to US law.

We incorporate commercially reasonable safeguards to help protect and secure your Personal Information. However, no data transmission over the Internet, mobile networks, wireless transmission, or electronic storage of information can be guaranteed 100% secure. As a result, we cannot guarantee or warrant the security of any information you transmit to or from the Sites, and you provide us with your information at your own risk.

The state of California provides privacy protections (“California Privacy Rights”) to its residents. If you reside in California, you may have the following rights:

• To know whether we process your Personal Information.
• To know the categories of Personal Information we collect about you, the purposes for the collection, how long we retain your Personal Information, and whether that information is sold or shared or disclosed and to whom.
• To request a copy of your Personal Information.
• To request deletion of your Personal Information.
• To request correction of your Personal Information.
• To opt out of the sale or sharing of your Personal Information.
• To limit the use of your Sensitive Personal Information.
• To opt out of some types of Automated Decision-Making (ADM), including profiling, or to request human intervention or information about how ADM is conducted.
• Not to be discriminated against for exercising your privacy rights.
• To withhold or withdraw consent for certain types of processing of your Personal Information.

Right to data portability

Some individuals have the right to request a copy of their Personal Information.

Right to deletion

You may have the right to request that we delete some or all the information that we hold about you. Depending on applicable laws, type of information, and method of collection, there are exceptions to the right to deletion. For example, we may have a legal obligation to retain your Personal Information for tax or other reasons.

Right to correction

You may have the right to request that we correct the information we hold about you. We encourage you to regularly review your information, as we aspire to have only accurate, relevant, and up-to-date information. If you feel the Personal Information we hold about you is inaccurate or incomplete you may submit a request using the methods below.

Right to opt out of sale, sharing, targeted advertising, and other processing

You may have the right to opt out of certain uses of your Personal Information; for example, selling, sharing, direct marketing, or targeted advertising. You can see what information we share in the section on “Disclosures of Personal Information” above.

We do not sell Personal Information. We recognize that some privacy laws define Personal Information and sharing in such a way that making available identifiers linked to you for certain analytics and advertising may be considered sharing your Personal Information. To opt out, please click on the Cookie Settings button at the bottom of this page.

Right to Limit Use of Sensitive Personal Information

You may have the right to limit the use of Sensitive Personal Information. Please note that we only keep your Sensitive Personal Information for a limited time, and only for the purpose for which you consented. Currently, we do not provide your Sensitive Personal Information to any third parties other than those service providers that are necessary for us to provide our services to you.

Right Not to Be Discriminated Against

We will not discriminate against you for exercising any of your privacy rights. For example, unless the difference is reasonably related to the value of your Personal Information to Butler Snow, we will not:

• Deny you services.
• Charge you different prices or rates for services, including through granting discounts or other benefits, or imposing penalties.
• Provide you a different level or quality of services.
• Suggest that you may receive a different price or rate for services or a different level or quality of services.

You or your authorized agent may make a request to exercise your rights over your Personal Information by contacting us as follows:

• Webform
• Email Address: privacyofficer@butlersnow.com
• Telephone Number: (800) 421-5608

You may use an authorized agent to submit your privacy rights request; however, we are obligated to ensure you have properly authorized the agent to act on your behalf and we may require proof of the written authorization.

In order to honor your rights requests, we may require you to confirm your identity and your residency or location. If we are unable to verify your identity, we may not honor your request. If we deny a privacy rights request, we will notify you of the reason for the denial.

If you disagree with our decision not to honor your privacy rights request, you may appeal the decision using the contact information provided below or submit a complaint to your local privacy regulator.

We may change this Privacy Notice at any time. We will post all changes to this Notice on this page and will indicate at the top of the page the modified Notice’s effective date. We encourage you to refer to this page on an ongoing basis so that you are aware of our current privacy practices. If required by the applicable law, we will notify you of the changes.

If you have any questions or suggestions regarding this Notice, please contact us as follows:

Mail:

Privacy Officer

Butler Snow

1020 Highland Colony Parkway, Suite 1400

Ridgeland, MS 39047

Email: privacyofficer@butlersnow.com

Contact number: (800) 421-5608